PMO Assistant

Wolters Kluwer Technology B.V.
  • Alphen aan den Rijn
  • Detachering
  • HBO
  • 32 uur
  • € 3.000 per maand
  • Thuiswerken mogelijk
Jacqueline van den Berg avatar
Jacqueline van den Berg senior recruitment consultant

The Program Management Office (PMO) Assistant is focusing on three main responisibilities (each 1/3 of the time): Project assistance to the Program Management Office (PMO); Executive management support to */dxg; And Office Management support to the */dxg finance department. 

PMO Project Assistance:

·      */dxg Project/Portfolio administration:

-         Monitors the status of projects & programs and tracks related actions.

-         Checks project documentation for completeness and ensures the mandatory project steps are followed. Cross checking of project materials and internal supporting materials.

-         Collects and archives project documentation.

-         Supports the preparation of project tollgate, status and closure meetings.

-         Pre-fills project artifacts (example project closures).

-         Supports */dxg teams on Finance related activities (example BCL tracking sheet).

·      TechBV administration & support:

-         Develops process documentation like templates and instructions.

-         Administrates sharepoint sites like creating folders, uploading materials’ managing users and rights.

-         Supports creation and maintenance of yearly TechBV calendar (planning MC meeting, MDM’s and BoD).

-         Supports preparation and quality review (format and Grammar) of TechBV meetings material (MDM, BoD and MC deck).

-         Supports Service Agreements preparation and workflow.

-         Coordinates and ensures all appropriate arrangements are made for TechBV and */dxg meetings locally, globally and virtually (such as MDM and MC meetings, monthly workshops, town-hall meetings, events etc.) with agenda, invites, meeting rooms / Teams invites, catering, audio/video support etc.

*/dxg executive management support:

·      Provide (confidential) secretarial and administrative support to the VP PMO, CFO and VP Product Solutions:

o  Organize group meetings at request including related lunches, meeting rooms, invitee orchestration etc.

o  Handling inbound meeting requests and Outlook updates / flagging these.

o  Managing schedules (be goalkeeper) and travel arrangements.

o  Professionally answers phone calls / handles emails including responding to requests as appropriate using discretion and judgement, processes requests, takes messages and delegates to appropriate party in a timely and effective manner.

o  The process around bonus and raise letters (printing, signing and give out).

o  Administering expense reports and credit card statements.

o  Manages outlook distribution lists and other administrative overviews in excel.

o  Creates Clicktime users and projects.

o  Supports ad hoc activities for PMO team and Head of PMO.

·      Instigate and organize various social gatherings.

Finance Office Management support:

·        Registering and processing purchase requisitions and purchase orders in our purchase order system Coupa.

·        Organize monthly capex review meetings, digital archiving of capex reports.

·

        

Analysis of timely submissions and approvals of time sheets and chasing up the persons/teams.

·        Collect credit card expense reports for WK Tech employees, preparation of the credit card expense journal entry per project code.

Functie-eisen

Education:

•                     HBO degree, secretarial and/or project administration.

Experience:

•                     At least 8 years of experience in a (complex) international matrix organization

•                     Solid experience as executive personal assistant or similar experience

•                     Experience with project administration and/or project support on top

•                     Experience with a purchase order / financials system is a plus

Competenties

• Organizational sensitivity

• Takes initiative, is outgoing, independent and able to run a job from the beginning to the end relieving others

• Sees the bigger picture as well and able to make the balance between important and urgent matters

• Multi- level communicator and ability to manage expectations during the process, stress resistant

• Solid service- and support–oriented mentality. Eager to a good job, quality aware, eye for details, 1st time right, creates trust of doing a good job quickly

• Learning attitude, eager to learn new stuff, not afraid to fail fast and improve

• Feels comfortable to validate c.q. alerting others on matters

• Must be able to work on multiple tasks (well organized), highly flexible

• Ability to maintain confidentiality

• Team player, likes being part of a team, knows what’s going on within the organization

• Pro-active (can do mentality), anticipating and self-employed attitude, willing to take associated responsibility

• Fluency in Dutch and English, oral and written, another European language would be a pre 

• Proficiency in MS Office

• IT knowledge and feeling (no fear) with IT related issues is a plus

Arbeidsvoorwaarden

Yacht is dé organisatie van en voor professionals. Wij verbinden professionals en organisaties die het verschil willen maken. Ons doel is optimaal resultaat: jou als professional uitdagend werk bieden waarmee jij de organisaties van onze opdrachtgevers blijvend verbetert.

Je komt in dienst voor de duur van in ieder geval deze opdracht, maar mogelijk langer. Bij goed functioneren is het een optie om voor langere tijd in dienst te treden.

Wij mogen ook ZZP'ers aanbieden, graag vooraf contact op mbt het tarief.

Bedrijfsinformatie

Ik vertel je graag meer over de opdrachtgever!

Solliciteren

Inclusiviteit en diversiteit

Uiteraard staat deze vacature open voor iedereen die zich hierin herkent. We geloven dat diverse teams van belang zijn voor ons als lerende organisatie, die voorop wil blijven lopen in de wereld van werk. Want juist verschillen tussen mensen zorgen voor groei. Van collega's, klanten, kandidaten en daarmee van Yacht. Heb jij een uniek talent? We ontmoeten je graag.

Jacqueline van den Berg avatar
Jacqueline van den Berg senior recruitment consultant

Vragen?

recruiter Jacqueline van den Berg

Jacqueline van den Berg

senior recruitment consultant

Het sollicitatieproces

1  van 5

Je sollicitatie en cv worden doorgenomen door Jacqueline van den Berg

2  van 5

Binnen 5 werkdagen ontvang je een reactie

3  van 5

Is er een match, dan plannen we een persoonlijke kennismaking

We onderzoeken samen jouw ambitie en mogelijkheden

4  van 5

Daarna word je (eventueel) voorgesteld bij onze opdrachtgever

Wanneer de klik er is, ga je starten bij je nieuwe uitdaging!

5  van 5

Afhankelijk van het soort dienstverband (interim, zzp of vast), ontvang je van ons een aanbod